AI & Automation
Meet Penny — your AI bookkeeper who never sleeps
Smart categorisation that learns your business and keeps your books tidy, 24/7.
Penny uses three tiers of intelligence to categorise every transaction. She reads receipts, matches bank entries, and explains her reasoning in plain English. When she is not sure, she asks — never guesses.
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How It Works
Connect your bank
Link your business account via Open Banking. Penny starts watching transactions in real time.
Penny categorises
Every transaction is analysed using rules, past patterns, and AI reasoning — instantly.
You review and submit
Approve Penny’s suggestions or tweak them. Then submit to HMRC when you’re ready.
Why Penny?
24/7 availability
Penny processes transactions the moment they land — weekends, bank holidays, 3 AM. Your books are always up to date.
Consistent accuracy
Three-tier reasoning means 95% of transactions are categorised by deterministic rules. No guesswork on your tax.
Learns your business
Penny remembers your corrections and applies them to future transactions. She gets smarter over time.
Plain English explanations
Every categorisation comes with a reason: "I marked this as office supplies because you bought from Staples."
Three-tier AI categorisation
Penny does not rely on a single model. Tier 1 uses deterministic rules for known merchants — fast and certain. Tier 2 checks your historical patterns. Tier 3 uses large language models for novel transactions. This layered approach means accuracy and speed, not one or the other.
- Tier 1 rules handle 95% of transactions instantly
- Learns from your corrections over time
- Escalates uncertain items to your accountant automatically
- Full audit trail for every decision
Confidence scoring you can trust
Every categorisation gets a confidence score. Above 95%, Penny auto-applies. Between 80-94%, she suggests. Below 80%, she asks you. Below 50%, she flags it for your accountant. You stay in control without doing the heavy lifting.
- Transparent confidence levels on every transaction
- Customisable thresholds if you want more or less automation
- Never auto-applies when uncertain about tax implications
- Weekly summary of all automated decisions
Frequently Asked Questions
Penny uses a three-tier system where 95% of transactions are handled by deterministic rules — the same logic a trained bookkeeper would use. For the remaining 5%, AI reasoning and your historical patterns fill the gap. When Penny is unsure, she asks rather than guessing, so nothing incorrect slips through.
Yes. Penny learns from your corrections and builds a profile of your business. Whether you are a freelance designer, a plumber, or a landlord, she adapts to your spending patterns and HMRC categories over time.
You can correct any categorisation with a tap. Penny learns from the correction and applies it to future similar transactions. She also flags low-confidence items for your review before they are finalised.
No — Penny handles the day-to-day categorisation and bookkeeping so your accountant can focus on tax strategy and advice. Your accountant can review Penny’s work through the accountant portal and override anything they disagree with.
Ready to try Penny?
Start your 14-day free trial — no credit card required
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