What Records Should Landlords Keep?
Essential Records for Landlords
Income Records
- Tenancy agreements showing rent amounts
- Bank statements showing rent received
- Records of any other property income
Expense Records
- Receipts for all repairs and maintenance
- Insurance policy schedules and payment confirmations
- Letting agent invoices and statements
- Utility bills (if you pay them)
- Travel logs for property visits
- Safety certificate costs
- Professional fees (accountant, solicitor)
Mortgage Records
- Annual mortgage interest statements
- Mortgage arrangement fee documentation
Property Purchase and Sale Records
- Purchase completion statement
- Stamp Duty receipt
- Solicitor invoices
- Survey costs
- Capital improvement invoices (separate from repairs)
- Sale completion statement and agent fees
How Long to Keep Records
Minimum six years after the end of the tax year they relate to. For CGT purposes, keep property purchase documentation and improvement receipts for as long as you own the property (and six years after selling).
Digital vs Paper
HMRC accepts both. Digital records are easier to manage, search, and back up. With Making Tax Digital requirements expanding, digital records will become essential.
Accounted stores all your property records digitally — receipts, statements, and transactions.
Good records mean lower tax and fewer HMRC headaches. Sign up for Accounted and let Penny keep your landlord records organised.
Tax & Compliance Specialists
Our tax specialists have decades of combined experience in UK sole trader and small business taxation, MTD compliance, and HMRC submissions. All content is reviewed against current HMRC guidance before publication and updated quarterly to reflect legislative changes.
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